Searching the Gray County Court Docket
Start with re:SearchTX, the state's public case and document repository for Texas courts. Coverage differs from court to court, and registration may be required. For records held at the county level, the Gray County Clerk public-record index is a second route. Neither one stands in for the clerk who actually keeps the case file.
The full cause number is the best search key. Without it, gather the legal name and its spelling variants. Also collect the rough filing year, the case type, and the court named on any notice. Gray County cases do not follow one universal number format. So copy every letter, dash, and digit exactly. Do not force a number into a pattern from another county.
- Identify the court from a pleading, citation, or notice before choosing a search route.
- Search the complete cause number; if necessary, try the party's full legal name and documented spelling variations.
- Confirm that the result names Gray County and the correct District, County, JP, or municipal court.
- Read the register for filings, status, and the next setting, then confirm that setting with the clerk.
- Request a certified copy from the record-owning clerk when an authenticated document is required.
re:SearchTX and the County Index Serve Different Jobs
re:SearchTX pulls case summaries, event histories, and document images together from participating Texas courts. You can buy those images. Don't confuse it with eFileTexas. That separate system is how attorneys and parties submit and serve filings. Filing something electronically doesn't make it public. It won't appear right away on re:SearchTX either.
| Route | Best use | Limit |
|---|---|---|
| re:SearchTX | Search participating courts by cause number or case style. | Registration, coverage, and image charges may apply. |
| County Clerk index | Locate records indexed by that office and try name variations. | An index hit is not a certified record and does not cover every court. |
| Clerk contact | Resolve missing cases, verify settings, and order copies. | The requester must reach the clerk that owns the cause. |
The County Clerk's index asks searchers to try name variations. It also warns that online results are no substitute for an official search or certified copy. That caution matters most for older files and for names entered with initials, prior surnames, or alternate spellings. Write down what the index shows. Then give the clerk enough detail to pull the right file. If the case is a district matter, skip the County Clerk index. Ask the District Clerk directly whenever re:SearchTX returns no reliable match.
Inside a Gray County Court Docket
A docket sheet, also called a register of actions, summarizes what has happened procedurally. It is not the whole case file. Systems label things differently. But a single entry can show the cause, the parties, the court, the filing history, settings, and the result. When an image is missing, the document may be restricted. It may be unavailable online, or held only by the clerk. A blank image does not mean nothing was filed.
| Case Number | The court-assigned cause identifier, copied exactly as displayed. |
|---|---|
| Parties | Public names and roles such as plaintiff, defendant, applicant, or respondent. |
| Docket Entries / Filings | Dated events such as petition, answer, motion, service return, order, plea, or judgment. |
| Hearing Settings | Date, time, setting type, location, and status when published. |
| Court & Judge | The numbered district, County Court, justice precinct, or municipal court assigned. |
| Disposition | The recorded outcome, including a dismissal, judgment, sentence, or other closing event. |
A Setting Is Not the Case Outcome
A setting simply puts an event on the calendar. It might be an arraignment. It might be a pretrial conference, a motion hearing, docket call, a trial, or a compliance review. Seeing it there does not mean the case was decided that day. A reset moves the event to a new date but never dismisses the cause.
Confirm before appearing. Online entries can lag behind courtroom changes. Verify the date, time, place, and appearance method with the assigned court, especially after a continuance or reset.
Reading Common Gray County Docket Events
Event names describe procedural steps, not the merits. In a civil file, the petition starts the pleaded claim. A citation or service return documents how the other side was served. An answer shows a response came in. A motion is a request. An order records what the judge actually directed. Probate and guardianship files can include an application, notice, hearing, inventory, bond, or appointment. A criminal register may list a complaint, information, indictment, arraignment, bond activity, plea, trial, judgment, or sentence.
Read each entry as a whole: the date, the filing party, the event label, and any linked order. A filing date is not always the date an order took effect. An allegation is never a finding. When an abbreviation is unclear, ask the clerk what that label means in its own system. Guessing from another county's docket leads people wrong.
Courts That Keep Dockets in Gray County
Jurisdiction splits Gray County's records among several courts. The 31st and 223rd District Courts handle district matters. The constitutional County Court takes whatever sits at the county tier. Justice courts serve Precincts 1 and 3 and Precincts 2 and 4. Pampa and Lefors each run a municipal court for city cases. One caution: a numbered district can span multiple counties. So confirm Gray County on any result.
| Court | Docket Covers | Where to Search |
|---|---|---|
| 31st and 223rd District Courts | Felony, divorce and family, land-title, and district civil matters | District Clerk; re:SearchTX where available |
| County Court, Gray County | County criminal, probate, guardianship, and assigned county matters | County Clerk; re:SearchTX where included |
| Justice Courts | Small claims, debt, eviction, and qualifying Class C matters | The correct JP clerk |
| Pampa and Lefors Municipal Courts | City ordinance and qualifying Class C cases | The named municipal court |
Two Clerk Counters in the Gray County Courthouse
The Gray County Courthouse sits at 205 North Russell Street in Pampa. Getting there is only half the routing decision, though. The District Clerk works from Room 300 and holds district records. The County Clerk, in Room 200, keeps the county-level records that office manages. The two counters do not trade duties.
Bring the cause number, party name, court, and approximate filing date with you. Ask for the register first, then name the documents that need a plain or certified copy. Call ahead, since access procedures, hours, and fees can change.
How to Find Court Dates and Settings
Begin with the newest docket entry. Scan it for a future event, the setting type, date, time, location, judge, and status. Check that against the latest notice or order. A later reset can push an earlier date aside. And an entry marked filed is not necessarily a hearing. The Gray County court dates page walks through each way to confirm. District and county settings belong with the right clerk. JP settings go with the right precinct, and municipal settings with the city court. Read the court printed on a citation. Do not assume every traffic case lands in Pampa.
When a Case Does Not Appear Online
A blank result doesn't prove the case doesn't exist. The filing may be too new to index yet. A name may sit in the docket under a different spelling, a document may be restricted, or another clerk may hold the record entirely. Before giving up, recheck the cause number, try other name spellings the system supports, and make sure Gray County is selected rather than a neighboring county served by a regional court.
The clerk you call depends on the case type. Felony, district civil, and family matters go to the District Clerk; county criminal, probate, guardianship, and county civil records go to the County Clerk; lower-court cases go to the right JP or municipal clerk. Pampa's vendor portal showed an unavailable notice in September 2026, so the municipal court's 806-669-5785 line is the practical fallback for a docket lookup.
From Clerk Files to Statewide Search
Gray County docket access now mixes old and new. The County Clerk began taking electronic filings for new misdemeanor cases on July 1, 2019. Texas then pushed counties to go further. Counties under 60,000 residents must join re:SearchTX by November 1, 2025, and Gray County falls in that group. Statewide docket results should keep expanding. Still, confirm live coverage before you count on it. Note that eFileTexas is the system for filing and service, not a public docket index. Someone chasing an existing cause number should use re:SearchTX or the clerk rather than open a filing account.
Public Access to Court Dockets
Texas splits court records across several rules. Case filings come through the clerk under the rules governing the court file. Administrative judicial records follow Rule of Judicial Administration 12. The Texas Public Information Act generally leaves the judiciary out of its ordinary agency process. Sealing a civil record takes Rule of Civil Procedure 76a.
Key Rules:
Texas Rule of Judicial Administration 12 — covers requests for judicial administrative records, not filed case records.
Texas Government Code Chapter 552 — does not treat the judiciary like an ordinary covered agency.
Texas Rule of Civil Procedure 76a — sets the procedure for sealing qualifying civil court records.
Texas Family Code Chapter 58 — protects juvenile justice information in defined circumstances.
Why Some Entries or Documents Stay Restricted
A public name or event line does not make every filed page public. Some material stays protected. Juvenile information and sealed civil records may be withheld or redacted. So may protected family material and sensitive identifiers. When metadata appears but no image opens, ask the clerk rather than assume release.
- Sealed
- Removed from ordinary inspection by a court order.
- Confidential
- Protected by statute or rule.
- Redacted
- Released with protected information removed.
- Index only
- A searchable reference, not a certified copy.
Docket Records at the Clerk's Office
Phyllis Carroll is District Clerk; Dee Dee Laramore is County Clerk. District causes go to Carroll. Laramore's office publishes county record and filing information. Listed hours run 8:00 a.m. to 5:00 p.m. Monday through Thursday and 8:00 a.m. to 1:30 p.m. Friday, with deborah.laramore@graycch.com for email. Confirm those details before travel or mailing.
Gray County Clerk Records Desk
205 N. Russell, Room 200
Pampa, TX 79065
806-669-8004
Copies, Certification, and Online Charges
County Clerk copies cost $1 per page. Certification runs $5, and document authentication also runs $5, with other statutory charges possible. Confirm current amounts with the fee schedule. For re:SearchTX, Texas materials describe images at $0.10 per page with a $1 minimum per document. The live pricing prompt controls.
| County Clerk copy | $1 per page in researched office material; confirm before ordering. |
|---|---|
| Certification | $5 plus applicable copying charges. |
| Authentication | $5 in the researched information. |
| re:SearchTX image | $0.10 per page and $1 document minimum in state guidance; fees may change. |
Gray County Dockets by the Numbers
Gray County courts logged heavy traffic in 2024. District courts reported 148 new felony cases and 625 new civil and family cases. Justice courts added 718 new civil cases and 1,873 new criminal cases. These are administrative caseload totals. They name no one and prove no guilt. Even so, they show why a docket lookup must start at the right court level.
Those counts come from the Texas OCA 2024 reports. For any single cause, the clerk's docket still governs.
Gray County Court Dockets by City
Gray County holds three incorporated places. Pampa, McLean, and Lefors sit within its borders. Pampa and Lefors both operate documented municipal courts, while McLean has none of its own. For a McLean matter, start with the court printed on the citation or filing, then turn to the right county office.
Pampa Docket Search
16,867 (2020) · Municipal portal and clerk fallback for city cases.
McLean Docket Search
742 (2020) · No municipal court found; route by the named court.
Lefors Docket Search
420 (2020) · Municipal court contact route for local cases.
Map and Directions to the Gray County Courthouse
The District Clerk's felony, district civil, and family docket for the 31st and 223rd District Courts is kept in Room 300 of the Gray County Courthouse, 205 N. Russell Street in Pampa. The County Clerk's county-level criminal, civil, probate, and guardianship records are kept in Room 200 of the same building. Both clerk counters, and the county's felony and civil trial dockets, are reached at this one Pampa address.
The County Clerk's published hours for this building are Monday through Thursday, 8:00 a.m. to 5:00 p.m., and Friday, 8:00 a.m. to 1:30 p.m.; the District Clerk's own counter hours are not separately published, so call ahead to confirm same-day access. No security-screening, parking, or public-terminal policy for the courthouse is documented in county sources.