Getting Gray County Court Records
Figure out the court before anything else. The Gray County District Clerk keeps district-level civil, family, felony, and other district court records. County-court misdemeanor work belongs to the Gray County Clerk, whose official site also describes civil, probate, guardianship, and record services. Justice and municipal clerks hold their own lower-court files.
- Locate the exact cause number through the papers, Gray County case lookup, or clerk assistance.
- Name the court, case style, document or docket entry, approximate date, and desired format.
- Use the online index or re:SearchTX where available, or contact the correct clerk by phone.
- Ask whether that office accepts an in-person, mail, email, fax, or vendor request for this record. Not every channel is promised for every office.
- Confirm cost, payment method, delivery, certification, and any restriction before submitting payment.
If you mail a request, give enough contact information for the clerk to reply with the cost. Hold back sensitive identifiers, though, unless the clerk confirms they are required and offers a secure way to send them.
Gray County's Two Clerk Counters
Two counters share one courthouse. The District Clerk page lists Phyllis Carroll in Room 300, 205 N. Russell, Pampa, Texas 79065. The phone there is 806-669-8010. Older directory material named a different clerk. Check the current county page before you address an envelope. The office posts no current district-copy fee schedule or dedicated request form. The Gray County Clerk site lists Dee Dee Laramore in Room 200 of the same courthouse, at 806-669-8004. Hours run 8:00 a.m. to 5:00 p.m. Monday through Thursday and 8:00 a.m. to 1:30 p.m. Friday, closed weekends and holidays. That site offers an email contact as well. Same address, yes. The two rooms are not interchangeable, so aim your request at the right one.
Gray County District Clerk
205 N. Russell, Room 300
Pampa, TX 79065
806-669-8010
Court Record Types
The docket, or register, is a dated index of activity in a case. A Gray County court record can reach deeper, holding the actual document behind each entry. What you can get depends on the court, the case, local filing practice, and the access rule that applies.
- Docket sheets and registers of actions
- Petitions, complaints, answers, motions, affidavits, and returns
- Notices, citations, hearing settings, signed orders, and judgments
- Probate applications, inventories, letters, accounts, and related orders
- Exhibits, appeal notices, and payment or judgment information where filed and public
Not every entry has a public attachment. Discovery, for instance, may never be filed with the clerk at all. Transcripts can sit with a court reporter instead of coming through a routine clerk-copy request. Ask the custodian about the specific item. Do not assume the whole working file is online.
Gray County Index or Official Copy
The County Clerk public-record index describes itself as a convenience database. Its own comparison is a library card catalogue, and it suggests trying spelling variations when you search. The disclaimer is blunt: the index is not the official repository and does not certify authenticity.
| Source | What it does | What it does not prove |
|---|---|---|
| Online index | Helps identify indexed names or instruments | Authenticity or complete court-file coverage |
| Docket/register | Shows a chronological case-event list | The full terms of every filing or ruling |
| Plain clerk copy | Reproduces the selected record | Certification unless the clerk adds it |
| Certified copy | Carries the custodian's certification | Public access to material that is sealed |
A picture of a page is not a certified copy. Ask the clerk for certification only when the person or agency receiving the record requires it.
Inside a Gray County Court Record
Read the file as a sequence. A pleading asks for relief, and a response answers it. A notice sets an event, while an order or judgment records what the court did. The docket line points you to the right document. But those short labels can leave out the ruling's full terms.
| Cause number | The case identifier copied from the court record; no universal Gray County mask was verified. |
|---|---|
| Case style | The caption or party names used to identify the cause. |
| Pleadings | Petitions, answers, motions, and other filed requests or responses. |
| Service records | Citations, returns, or proof tied to notice and service. |
| Docket sheet | The chronological register of filed events, settings, and court action. |
| Orders and judgments | Signed records that state the court's actual decision. |
| Exhibits | Attachments or evidence only when filed, retained, and publicly accessible. |
“Filed” does not mean “granted.” Confirm outcomes in the signed order or judgment.
Gray County's E-Filing Timeline
E-filing in Gray County arrived in stages. The County Clerk says attorneys began e-filing civil, probate, and guardianship matters on January 1, 2016. Criminal misdemeanor filings followed from July 1, 2019. A 2020 integration report listed the Gray County District Clerk as a two-way e-file and re:Search repository participant at that time. eFileTexas is the filing and service environment. It is not the public court-record archive. That role belongs to re:SearchTX, the public-facing search and document repository. It is subject to coverage, account, price, and access limits. Filing electronically explains how a record enters the clerk's system. It does not promise instant public display or lift a court-ordered seal. Confirm current re:SearchTX coverage on your own. Technical integration and public availability are two different facts.
Fees and Certified Copies
The amounts below come from the Gray County Clerk schedule revised November 2024. They cover that office alone, not automatically District Clerk, JP, or municipal records. Call before you order, because a dated fee schedule can change.
| County Clerk copy | Published amount |
|---|---|
| Photocopy | $1 per page |
| Electronic copy | $0.10 per page, $1 minimum |
| Certified copy | $5 plus $1 per page |
| Authenticated, exemplified, or three-way copy | $5 plus $1 per page |
The schedule also lists a $25 document non-compliance fee, which is not a routine search charge. Filing, citation, probate, and sheriff-service fees each serve different tasks too. For a district record, call 806-669-8010 to ask about current copying and certification costs, payment methods, and any required form.
Draft a Gray County Request
Gray County publishes no universal court-record request form. A concise written request should seek an existing record. It should not ask the clerk to research a person or build a new report. List the court and clerk. Add the cause number, the case style, the exact document or register you want, and an approximate filed or entered date. Say which copy you need: plain, electronic, certified, authenticated, or exemplified. Ask about the current fee, payment method, delivery options, and any access restriction. The County Clerk will not conduct searches that statute does not authorize. Precise record identifiers matter. No cause number yet? Start with name variants and confirm the match first.
Suggested wording: Please provide the existing docket/register or named document for the identified Gray County court and cause, and state the available copy formats, current fee, and any access limit.
Sealed Records and Public Access
Texas applies more than one access framework. Rule 12 covers judicial records, while OCA explains that case records generally stay with the clerk and fall outside Rule 12. The Texas Public Information Act likewise recognizes that judiciary access is controlled by Supreme Court rules or other applicable law.
Key access rules:
Texas Rule of Civil Procedure 76a begins with a presumption of open civil court records but provides a court process for sealing.
Texas Family Code Chapter 58 restricts juvenile records and provides specific exceptions.
A certified-copy request does not override a seal, confidentiality law, or access order.
Sealed Records and Public Access: A sealed, restricted, or redacted Gray County record may still show basic public metadata. Copy only what the docket exposes, then ask the clerk whether a redacted copy or an access motion is offered. One caution: a missing online entry does not prove the court record is sealed.
Gray County Lower-Court Records
Justice and municipal files in Gray County stay with their own clerks. They do not sit with the County Clerk. Precincts 1 and 3 list 806-669-8032. Precincts 2 and 4 list 806-669-8015. Each precinct's official county page posts forms and payment routes. Those tools do not move a justice-court case file downtown. Pampa Municipal Court lists 806-669-5785, though its vendor portal offers no docket access. Lefors Municipal Court lists 806-835-2200 and posts no live docket form. Call each assigned court to ask about copies and current fees. Federal cases run through PACER under federal court rules, never the Gray County fee schedule. Match the right clerk to the right record every time.